Final project evaluation

Project name

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Program name
Project number
Project manager	Project manager
Version	0.1
Date	Click here to enter a date
Project sponsor	Project sponsor
Author(s)
Distribution

List of changes

Version	Date	Change	Author
0.1

Table 1:	Change control

Description

The final project evaluation forms the basis for the project closure decision. It gives the project sponsor information on the target/actual comparison with regard to the project and procedure objectives in terms of deliverables, scheduling and finances. The lessons learned are documented in a summary. The content and deadlines for project success monitoring are set.

Background

Description, reference to study and situation analysis

Evaluation of the achievement of objectives

System requirements

No.	Category	Description	Measurement variable	Priority*	Degree of achievement
01	Market positioning	Reduction of process lead time from order receipt to delivery	Reduced from the current 4 days to 3 days; from one month after the launch of operation	M	100%
* Priority: M = mandatory / 1 = high, 2 = medium, 3 = low

Table 2:	System requirements

Procedure objectives

No.	Category	Description	Measurement variable	Priority*	Degree of achievement
01	Quality of project management	Feasibility is proved with a test installation	Error-free processing of a defined business case	2	90%
* Priority: M = mandatory / 1 = high, 2 = medium, 3 = low

Table 3:	Procedure objectives

Assessment of necessary follow-up measures if objectives were not achieved

Economic efficiency

Assessment of economic efficiency according to the core organization's specifications: generally investment costs (incl. project costs) and operating expenses incl. depreciation on invested capital, versus quantifiable benefits; as well as imponderables (non-quantifiable = qualitative benefits)

Planned and actual/probable costs and expenses for project and operation

Planned and actual/probable benefits

Target/actual comparison

Costs/benefits

Costs in CHF

Phase	Planned	ACTUAL	Deviation
Initiation	10,000	9,000	-1,000
Concept
Implementation
Deployment
Total

Table 4:	Costs/benefits

Explanation of deviations

Outlay

Person-days

Phase	Planned	ACTUAL	Deviation
Initiation	20	17	-3
Concept	25	27	+2
Implementation
Deployment
Total

Table 5:	Personnel expenses

Explanation of deviations

Deadlines

Milestone	Planned date	ACTUAL date
Project order release	05.01.2019
System architecture	30.03.2019	14.03.2019
Implementation release	30.05.2015	20.05.2019

Table 6:	Deadlines

Explanation of deviations

Outcomes

Phase	Planned	ACTUAL	Deviation calendar days
Study	01.12.2018	15.12.2018	+14
Outcome 2
Outcome 3

Table 7:	Outcomes

Lessons learned

No.	Area	Lesson learned	Relevance	Recommendation
1	Procurement	Advice from the procurement office on procurement planning was very helpful	Other projects; PM competence center	Include in checklist xyz

Table 8:	Lessons learned

Pending items and measures

Directly from the project

No.	Pending item	Measure	Person responsible	Implementation deadline
1	Transfer test system and tools to application owner	Perform transfer	Jan Hasler	15.12.2019

Table 9:	Pending items and measures from the project

Further measures after project closure

No.	Measure	Person responsible	Implementation deadline
1	Check project success (after nn months of operation):	Edgar A. Poe	31.05.2020
Determine the effective economic efficiency in a post calculation	Jan Hasler	15.04.2020
Determine the effective sustainability in a sustainability report	Jan Hasler	15.04.2020
Determine and analyze customer satisfaction; submit report to xyz unit	Gustav Schneider	01.06 2020

Table 10:	Measures after project closure

Request

Project closure request

Abbreviations and glossary

Abbreviation/specialist term	Explanation
HERMES	Methodology for projects and programs HERMES 5 is an eCH standard

Contents

List of changes	1

Description	1

1	Background	2

2	Evaluation of the achievement of objectives	2

2.1	System requirements	2

2.2	Procedure objectives	2

3	Economic efficiency	2

4	Target/actual comparison	3

4.1	Costs/benefits	3

4.2	Outlay	3

4.3	Deadlines	3

4.4	Outcomes	4

5	Lessons learned	4

6	Pending items and measures	4

6.1	Directly from the project	4

6.2	Further measures after project closure	4

7	Request	5

Abbreviations and glossary	6

Contents	7

Tables	7

Tables

Table 1:	Change control	1

Table 2:	System requirements	2

Table 3:	Procedure objectives	2

Table 4:	Costs/benefits	3

Table 5:	Personnel expenses	3

Table 6:	Deadlines	3

Table 7:	Outcomes	4

Table 8:	Lessons learned	4

Table 9:	Pending items and measures from the project	4

Table 10:	Measures after project closure	5